Buying Guide
How to prepare a catalog ZIP file for upload
By Cusket Editorial · Published · Updated
A file organization guide for suppliers who want to send multiple catalog assets without creating confusion.
# How to prepare a catalog ZIP file for upload
A ZIP file is useful when a supplier has many catalog assets: PDFs, Excel sheets, product photos, drawings, certificates, and notes. But a ZIP file can also become confusing if every file sits in one folder with unclear names.
Before uploading a ZIP through chat, organize it so the reviewer can understand the contents quickly.
Use simple folders
A practical folder structure is enough. Use folders such as catalog-pdf, spreadsheet, product-photos, packaging-photos, drawings, certificates, and notes. If the catalog covers several product families, create a folder for each family.
Do not bury the important file inside many nested folders. The faster the structure is to scan, the faster the intake can begin.
Add a readme note
Include a short text file called README.txt or catalog-notes.txt. It should explain which file is the main catalog, which products are active, which prices are private, and which products should be reviewed first.
This note is especially useful when image filenames do not fully explain the products.
Keep sensitive files separate
If the ZIP includes internal price sheets, buyer-specific quotes, or private cost notes, put them in a clearly named private folder. Better yet, remove them unless they are needed for the intake conversation.
The public product draft should be based on facts the seller is willing to show, not private negotiation notes.
Continue with Cusket:
- Send organized ZIP files through the catalog upload chat.
- Include a short note explaining the folder structure.
- Separate public catalog assets from private commercial files.